Design Courses & Mentoring Activities

Courses and mentoring activities are incorporated to enhance the mentors & mentees mentoring experience.

MentorCity allows program administrators to use a variety of content type to facilitate courses and mentoring activities:

  • Text
  • YouTube videos
  • Files i.e. PDF, Word documents (as attachments)
  • Web Images
  • Links
  • Embed external content (IFrame)
  • Surveys

Step 1 – Create the Course

1.0 Click the “Admin” tab on the left-hand side of the platform.


1.1 Click "Content” under the “Customize” section on the bottom right-hand side of the page.

1.1.1 The "Content" section will expand, click "Courses".


1.2 Click on Create a Theme.


1.3 Enter a course name in the “Themes Title” field and a description in the "Description English" field. If your curriculum is offered in French as well, add a translation on the right-hand side.


1.4 Optional: Click Choose File to assign an image to the course theme.


Important: Make sure to respect the recommended image dimensions for better results


    1.4.1 Images are optional and if you choose not to had an image, the course image will be a grey box as shown below.


    1.5 Optional: Add Meta Tags which are key words that mentors and mentees can use to quickly search and find the course. 



    Step 2 – Create the Modules

    2.0 From the same page (create a theme page) enter your Modules' names in each “Module Title” field. This allows you to simply outline your course modules but not their content.  If your course is bilingual, add a title in the French Section as well.


    2.1 Optional: Click Choose File to assign an image to the module. 


    2.2 Click Add Module if you need additional modules.


    2.3 Click Save when you are done outlining your modules and creating your course theme. 


    Step 3 – Design Module Activities

    3.0 After creating your course theme and the modules, you will be landing on the below page. Click on the module number related to the course you are building under the "Modules" column.

    image-1637966813591.png3.1 If you already exited the Courses section, here's how you can go back to build the modules' content:

    3.1.1 Click the "Admin" tab on the left-hand side of the page.


    3.1.2 Click "Content” under the “Customize” section on the bottom right-hand side of the page.

    3.1.3 The "Content" section will expand, click "Courses".


    3.1.4 You should be back to the page shown in step 3.0

    3.2 Click “Edit” under the “Action” column to start adding content to your modules. 


    3.3  Enter an activity title in the “Name” field and a enter a sequence number for this activity in the "Position" field.

    In this example, I want the "Meaningful Conversations" activity to be listed first in this module.


    3.3.1 Scroll down and repeat in the French Section if this course is offered in both languages.


    3.4   Click “Add Activity” at the bottom of the page to add additional activities to this module.


    3.5   Create your content for each activity. For instance, add text, images, videos etc... You can add multiple content type per activity which we will learn about in the following steps. However, try not to overload each activity with too much content. 


    3.6  Type your text in the description box and use the toolbar to format your text with different styles, font, sizes, colors etc... Repeat in the French section if your course is bilingual.


    YouTube Links:

    3.7  Do not copy/paste the URL in the “Activity video link” field, this will give you an error message.


    3.7.1 Click “Share” under the YouTube video.


    3.7.2 Click “Embed”.


    3.7.3 Copy what is in between the first quotes starting with https: as illustrated below.


    3.7.4 Paste this into the “Activity Video Link” field.



    3.8 Images can only be added from the Web using image addresses. This means you are not able to upload or copy/paste a JPEG or PNG image.

    Note: Free stock photo websites can be a great resource if you do not have your own bank of images online.  i.e. 

    3.8.1 Find a web image and right-click on the image.

    3.8.2 Click “Copy Image Address”.


    3.8.3 Click this icon on the activity box.





    3.8.4 Paste the image address in the "URL" field and press tab.

    3.8.5 Adjust the width and height. Width is ideal between 300-500, the height will automatically adjust to fit with the width.

    3.8.6 Click Ok

    3.8.7 Repeat in the French Section for bilingual courses.








    Embed Iframe Content

    3.9 The system will allow you to embed external content, such as online courses from a website or an LMS as long as it is embedded as an iframe and as long as the website or LMS where it is located allows it to be embed as iframe.

    3.9.1 Find the URL for the content to embed.

    3.9.2 Click on “Source”.


    3.9.3 In the body of the activity, copy and paste this formula:

    <iframe src="" frameborder="0" width="100%" height="672"></iframe>

    3.9.4 Add the URL between the quotes.


    It should look like this, once the URL has been added between the quotes:

    <iframe src="" frameborder="0" width="100%" height="672"></iframe>

    3.9.5 Click on Save and check your results by clicking on “Courses” on the left hand-side menu. If everything was done properly, and as long as the website allows you to embed the content as Iframe, you should get a result similar to the below.


    Attached a File 

    3.9.6 From the activity box, click Choose File under "Attachment".

    image-1652994573365.png Browse your computer or cloud location to find your file and click Open.

    image-1652994717293.png  Repeat in the French Section if your course is bilingual.


    Note: When adding an attachment, make sure to pair the attachment with some text in the description box. This will provide the end user with context about the attachment and how and why to use it. Click Save

    Attached a Survey

    3.9.7 To attach a survey, you must have created a survey prior. Please refer to the article on how to create a survey. Click the drop-down menu from the "Survey" field and select a survey title.

    image-1652994839670.png Click Save

    Add a Quiz

    3.9.8 The system does not have a real quiz functionality. However, you can use surveys to quiz mentors and mentees. Simply create your survey with quiz types of question. Follow steps 3.9.7 to above.

    Test your content every time you build courses/modules/activities by verifying the results immediately. Simply click the “Courses” tab from the bottom left-hand side of the virtual mentoring platform to view courses as the end users.

    Step 4 – Add Badges to Courses

    Badges can be earned by mentors and mentees each time they complete a module. Therefore, adding badges to courses' modules is a great way of tracking courses completion.

    The Badge Reward System must be activated prior to completing the steps below. Refer to the Activate & Customize the Badge Reward System article to learn how to turn it on.

    4.0 Badges can be added at the bottom of each module. Click "Edit" from the modules page.


    4.1 Scroll down on the module page until you see the Badges section.


    4.2 Enter a badge title in the "Name" field. This title will appear on the mentors and mentees profile overview in the earned badges section.


    4.3 Enter a description in the "Description" field. This is the description that will appear on screen when mentors and mentees earn the badge.


    4.4 Add an image that will be associated with this badge by clicking on Choose File. Once more, the image will appear on screen when mentors and mentees earned the badge. 


    4.5 Enter a translation in the French Section if applicable.


    4.6 Click Save and repeat for each module.


    Track Earned Badges

    4.7 To track badges that were earned, you can look at:

          • The Members section of the administrator dashboard
          • The Members Report

    Members Section

    4.7.1 Click on the "Admin" tab on the left.


    4.7.2 Click on Members in the center of the administrator dashboard.


    4.7.3 Click the name of a mentor or mentee.


    4.7.4 The badges will be listed underneath their name and if you hover your cursor over the badge, the name and description of the badges are displayed.


    Members Report

    4.7.5 From the administrator dashboard, click on "Generate Members Report" on the right-hand side of the screen.


    4.7.6 The report will load and appear at the bottom of page when ready. If the report is heavy with data, it will be emailed to the requester when ready.


    4.7.7 Open the report and look for column BC which contain the badges earned information.



    Quick Guide - Create Courses & Mentoring Activities

    Step 1 – Create the Course

    Step 2 – Create the Modules

    1.    Click the “Admin” tab on the left-hand side of the platform

    2.    Click the “Courses” tab under the “Customize” section on the bottom left-hand side of the page

    3.    Click on “Create a theme”

    4.    Enter a course name in the “Themes Title” field.

    5.    Click “Choose File” to assign an image to the course. 

    6.    From the same page (Themes, continuation from point 5) enter your Module names in each “Module title” fields

    7.    Click “Choose File” to assign an image to the module. 

    8.    Click “Add Module” if you need additional modules

    9.    Click “Save”

    Step 3 – Design Module Activities

    Step 4 – Assign Badges to Modules (optional)

    10.  Click the “Admin” tab on the left-hand side of the platform

    11.  Click the “Courses” tab under the “Customize” section on the bottom right-hand side of the page

    12.  Click the box displaying the number of modules under the “Module” column

    13.  Click “Edit” under the “Action” column

    14.  Enter a title in each “Activity Title” field

    15.  Click “Add Activity” to add additional activities to this module

    16.   Create your content for each activity

    17.  Click “Save”

    18.  Repeat step 13-17 for each module activities

    19.  Click the “Admin” tab on the left-hand side of the platform

    20.  Click the “Courses” tab under the “Customize” section on the bottom right-hand side of the page

    21.  Click the box displaying the number of modules under the “Module” column

    22.  Click “Edit” under the “Action” column

    23.  Scroll down to the complete bottom until you see a “Badge” section

    24.  Enter a badge name for this module under the “Name” field and a description

    25.  Click “Choose file” to assign a picture to this badge

    26.  Click “Save”

    27.  Repeat steps 22-26 for each module



    Training Videos