Design Courses & Mentoring Activities
Courses and mentoring activities are incorporated to enhance the mentors & mentees mentoring experience.
Mentor City allows program administrator to use a variety of content type to facilitate courses and mentoring activities:
- YouTube videos
- Files i.e. PDF, Word documents (as attachments)
- Web Images
- Embed external content (IFrame)
It is recommended that you design & create your courses & mentoring activities before onboarding mentors & mentees. The courses cannot be held in a draft mode as you are creating them and therefore if you onboard mentors & mentees prior, they will see partial courses as you are working on them.
Step 1 – Create the Course
1.0 Click the “Admin” tab on the left-hand side of the platform.
1.1 Click the “Courses” tab under the “Customize” section on the bottom right-hand side of the page.
1.2 Click on
Create a Theme.
1.3 Enter a course name in the “Themes Title” field and a description in the "Description English" field. If your curriculum is offered in French as well, add a translation on the right-hand side.
1.4 Optional: Click
Choose File to assign an image to the course theme.
Important: Make sure to respect the recommended image dimensions for better results
1.4.1 Images are optional and if you choose not to had an image, the course image will be a grey box as shown below.
1.5 Optional: add Meta Tags which are key words that mentors and mentees can use to quickly search and find the course.
Step 2 – Create the Modules
2.0 From the same page (create a theme page) enter your Modules' name in each “Module title” fields. This allows you to simply outline your course's modules but not their content. If your course is bilingual, add a title in the French Section as well.
2.1 Optional: Click
Choose File to assign an image to the module.
Add Module if you need additional modules.
Save when you are done outlining your modules.
Step 3 – Design Module Activities
3.0 Once you click save after creating your modules, you will be landing on the below page. Click on the tiny square aligned with the course you are building under the "Modules" column.
3.1.1 Click on the "Admin" tab on the left
3.1.2 Click on "Courses" under the "Customize' section.
3.1.3 You should be back to the page shown in step 3.0
3.2 Click “Edit” under the “Action” column to start adding content to your modules.
3.3 Enter a title in the “Name” field and a enter a sequence number for this activity in the "Position" field. In this example, I want the "Meaningful Conversations" activity to be listed first in this module.
3.3.1 Scroll down and repeat in the French Section if this course is offered in both languages.
3.4 Click “Add Activity” to add additional activities to this module.
3.5 Create your content for each activity.
3.6 Type your text in the description box and use the tool bar to format your text with different styles, font, sizes, colors etc... Repeat in the French section if your course is bilingual.
3.7 Do not copy/paste the URL in the “Activity video link” field, this will give you an error message.
3.7.2 Click “Embed”.
3.7.3 Copy what is in between the first quotes starting with https: as illustrated below.
3.7.4 Paste this into the “Activity Video Link” field.
3.8 Images can only be added from the Web using image addresses. This means you are not able to upload or copy/paste a JPEG or PNG image.
3.8.1 Find a web image and right-click on the image. Free stock photo website can be a great resource if you do not have your own bank of images online. i.e. https://www.pexels.com/
3.8.2 Click on “Copy Image Address”.
3.8.3 Click this icon on the activity box.
3.8.4 Paste the image address in the "URL" field and press tab.
3.8.5 Adjust the width and height. Width is ideal between 300-500, the height will adjust automatically.
3.8.7 Repeat in the French Section for bilingual courses.
Embed Iframe Content
3.9 The system will allow you to embed external content, such as online courses from a website or an LMS as long as it is embedded as an iframe and as long as the website or LMS where it is located allows it to be embed as iframe.
3.9.1 Find the URL for the content to embed.
3.9.2 Click on “Source”.
3.9.3 In the body of the activity, copy and paste this formula
<iframe src="" frameborder="0" width="100%" height="672"></iframe>
3.9.4 Add the URL between the quotes so it looks like this.
<iframe src="https://orientation-sga.mentoringcanada.ca/" frameborder="0" width="100%" height="672"></iframe>
3.9.5 Click on
Save and check your results by clicking on “Courses” on the left hand-side menu. If everything was done properly, and as long as the website allows you to embed the content as Iframe, you should get a result similar to the below.
Attached a File
3.9.6 From the activity box, click
Choose File under "Attachment".
18.104.22.168 Browse your computer or cloud location to find your file and click
22.214.171.124 Repeat in the French Section if your course is bilingual.
Attached a Survey
3.9.7 To attach a survey, you must have created a survey prior. Please refer to the article on how to create a survey.
126.96.36.199 Click the drop-down menu from the "Survey" field and select a survey.
Add a Quiz
3.9.8 The system does not have a real quiz functionality. However, you can use surveys to quiz mentors and mentees. Simply create your survey with quiz types of question.
188.8.131.52 Follow steps 3.9.7 to 184.108.40.206 above.
Test your content every time you build courses/modules/activities by verifying the results immediately. Simply click the “Courses” tab from the bottom left-hand side of the virtual mentoring platform to view courses as the end users.
Step 4 – Add Badges to Courses
Badges can be earned by mentors and mentees each time they complete a course module. Therefore, adding badges to courses' modules is a great way of tracking courses completion.
The Badge Reward System must be activated prior to completing the steps below. Refer to the Activate & Customize the Badge Reward System article to learn how to turn it on.
4.0 Badges can be added at the bottom of each module. Click "Edit" from the modules page.
4.1 Scroll down on the module page until you see the Badges section.
4.2 Enter a badge title in the "Name" field. This is the title that will appear on screen when looking at the mentors and mentees earned badges from their profile overview.
4.3 Enter a description in the "Description" field. This is the description that will appear on screen when mentors and mentees earn the badge.
4.4 Add an image that will be associated with this badge by clicking on
Choose File. Once more, the image will appear on screen when mentors and mentees earned the badge.
4.5 Enter a translation in the French Section if applicable.
Save and repeat for each module.
Track Earned Badges
4.7 To track badges that were earned, you can look at:
- The Members section of the administrator dashboard
- The Members Report
4.7.1 Click on the "Admin" tab on the left.
4.7.2 Click on
Members in the center of the administrator dashboard.
4.7.3 Click the name of a mentor or mentee.
4.7.4 The badges will be listed underneath their name and if you hover your cursor over the badge, the name and description are displayed.
4.7.5 From the administrator dashboard, click on "Generate Members Report" on the right-hand side of the screen.
4.7.6 The report will load and appear at the bottom of page when ready. If the report is heavy with data, it will be emailed to the requester when ready.
4.7.7 Open the report and look for column BC which contain the badges earned information.
Instructions to Create Courses & Mentoring Activities
Step 1 – Create the Course
Step 2 – Create the Modules
1. Click the “Admin” tab on the left-hand side of the platform
2. Click the “Courses” tab under the “Customize” section on the bottom left-hand side of the page
3. Click on “Create a theme”
4. Enter a course name in the “Themes Title” field.
5. Click “Choose File” to assign an image to the course.
6. From the same page (Themes, continuation from point 5) enter your Module names in each “Module title” fields
7. Click “Choose File” to assign an image to the module.
8. Click “Add Module” if you need additional modules
9. Click “Save”
Step 3 – Design Module Activities
Step 4 – Assign Badges to Modules (optional)
10. Click the “Admin” tab on the left-hand side of the platform
11. Click the “Courses” tab under the “Customize” section on the bottom right-hand side of the page
12. Click the box displaying the number of modules under the “Module” column
13. Click “Edit” under the “Action” column
14. Enter a title in each “Activity Title” field
15. Click “Add Activity” to add additional activities to this module
16. Create your content for each activity
17. Click “Save”
18. Repeat step 13-17 for each module activities
19. Click the “Admin” tab on the left-hand side of the platform
20. Click the “Courses” tab under the “Customize” section on the bottom right-hand side of the page
21. Click the box displaying the number of modules under the “Module” column
22. Click “Edit” under the “Action” column
23. Scroll down to the complete bottom until you see a “Badge” section
24. Enter a badge name for this module under the “Name” field and a description
25. Click “Choose file” to assign a picture to this badge
26. Click “Save”
27. Repeat steps 22-26 for each module